The people in the Board are called "officers" of the ECEIM and are elected by secret ballot by all Diplomates during the Annual General Meeting (AGM). The ECEIM Board consists of five ECEIM Diplomates and the immediate Past president. An officer is elected for a term of three years. As all officers of the College and members of the committees, they serve the College on an honorary basis and receive no payment, except reimbursement of their expenses.
The Board meets 2 times yearly, usually before BEVA and ECEIM congresses and the has web meetings as needed. Furthermore, the officers of the Board have regular telephonic and email contacts for other issues year-round.
The Board is the executive group of the College. It considers all the business and policies pertaining to the affairs of the College. The Board is responsible for generating strategic plans and for overseeing the operational delivery of these plans by the various Standing Committees of the College. It appoints Standing Committees, selects the time and place of meetings and determines the fees for application, examinations, registrations and other fees. It directs the management of funds held by the College.
Officers of the Board are contact persons not only to the Chairs of the committees and committee members, but also to all ECEIM Diplomates. Proposals to improve procedures and contents of the College as well are welcome and should be directed to the Board. Perceived difficulties or problems should be reported to the Board early on, so pro-active measures can be taken and amicable solutions can be found. However, the Board has to consider and act upon charges against Diplomates for alleged offences against the Constitution and Bylaws of the College or charges of unprofessional conduct and has the authority to recommend the expulsion of a Diplomate for grievous offences.
He or she is chair of the ECEIM Board meetings and AGM, and performs all other duties legitimately pertaining to his/her office, like keeping contact with ACVIM, and other partners. Normally the President is also the representative at EBVS meetings.
The VICE-PRESIDENT shall perform the duties of the President in his/her absence or inability to serve. The Vice-President shall, in general, succeed to the presidency when that office falls vacant. Beside this the VP also has several other tasks (these could be things like being the liaison to committees, arranging the consensus statement etc)
The SECRETARY attends to the correspondence of the College; keeps and publishes annually lists of Diplomates, both practising and non-practising, performs the furthermore usual duties of a secretary and keeps minutes of the College in books or e-format.
The TREASURER does all financial matters and is controlled by an accountant company.
The immediate Past-President has an advisory role.
The member is important to broaden the Boards perspectives and actively takes part in discussions and in finding solutions. He/she participates or guides several projects. An example is the congress application procedure, which has been refined and formalised in 2012.