How to apply for the exam

I. INTRODUCTION

The ECEIM Diplomate examination is held every year, usually in January and includes written and oral questions on clinical internal medicine, underpinning sciences and case-management problems. Details of the format of the examination (duration, number and format of questions etc), and model questions are available on the ECEIM website (www.eceim.info ).

II. REQUIREMENTS THAT MUST BE FULFILLED TO BECOME AN ECEIM DIPLOMATE

The requirements that must be fulfilled to become a Diplomate of ECEIM are set out in the ECEIM Constitution. Individuals gaining Diplomate status via the examination route must (i) be able to demonstrate adequate training and an active involvement in the clinical practice of equine internal medicine, (ii) pass the examination offered by the Board of ECEIM and (iii) have a suitable publication record.

ECEIM has awarded approval to a large number of residency-training programmes throughout Europe and these programmes are expanding. An approved standard or alternative residency-training programme represents the conventional route to attaining the experience necessary to gain the Education and Credentials Committee’s approval to sit the exam. Details are set out in the ECEIM training brochure. However, as described in the ECEIM Constitution, the exam is also open to individuals who are either internationally recognised in their own right as outstanding in the field of equine internal medicine or have completed a residency-training programme that is internationally recognised as comparable to an ECEIM approved residency-training programme. This latter category is designed to allow individuals who have completed an ACVIM residency-training programme to sit the ECEIM exam.

III. OPTIONS FOR EXAMINATION

Applicants must be suitably prepared to attempt a demanding professional examination that will test a broad range of knowledge and skills and should consult carefully with supervisors, employers and mentors before making an application to sit the examination. The following candidate categories are available.

Category 1a: ECEIM Standard residency-training programme

Applicants who have previously completed a rotating internship (or equivalent), have obtained all the required credentials and are currently in or have completed a standard residency-training programme supervised by a Diplomate or Associate Member of ECEIM may attempt both the General and Certifying papers at one exam round. All publication, case log and clinical training requirements in internal medicine and related disciplines must have been completed prior to the exam application. Details of a rotating internship (or equivalent) and a standard residency-training programme are set out in the ECEIM training brochure.

Category 1b: ECEIM Alternative residency-training programme

Applicants who have previously completed a rotating internship (or equivalent), have obtained all the required credentials and are currently in or have completed an alternative residency-training programme supervised by a Diplomate or Associate Member of ECEIM may attempt both the General and Certifying papers at one exam round. All publication, case log and clinical training requirements in internal medicine and related disciplines must have been completed prior to the exam application. Details of a rotating internship (or equivalent) and an alternative residency-training programme are set out in the ECEIM training brochure.

Category 1c: General Paper Only

This option is restricted to individuals who have previously completed a rotating internship (or equivalent) and at least 18 months of an ECEIM approved residency-training programme by the 31st of December prior to the year of the examination. These applicants are entitled to sit the General paper but NOT the Certifying paper. Individuals who chose to sit the General and Certifying papers in separate years will be required to submit separate exam application and entry forms with associated fees for each paper as listed on the ECEIM website.

Category 2: Internationally recognised residency-training programme

This option is restricted to individuals who have completed a rotating internship (or equivalent) and have completed an internationally recognised residency-training programme comparable to an ECEIM approved residency-training programme. This category is designed to allow individuals who have completed an ACVIM residency-training programme to sit the ECEIM exam.

Repeat attempts at one or more papers

The rules regarding repeating part or all the examination are set out in the ECEIM Constitution. Individuals who are repeating one or more exam papers ARE NOT required to submit an exam application form or fee but ARE required to inform the Examination Committee of the intention to take/re-take the exam by September 1st of the year preceding the exam and submit an exam entry form and fee by the 1st of November. The Exam Entry Form can be obtained on the ECEIM website (www.eceim.info).

IV. APPLICATION PROCEDURE

  • Applications to sit the exam should be received by the Chair of the Education and Credentials Committee by the 1st of July prior to the year of the intended exam sitting. The exam application form can be downloaded from the ECEIM website (ww.eceim.info).
  • The exam application form with the original signatures should stay with the applicant and one digital version in PDF format submitted with all required supporting documentation.
  • The application must be presented in the format described below.
  • All submitted application materials become the sole property of the ECEIM and will not be returned to the applicant.
  • Applicants will be informed if they have been approved to sit the exam by the 1st of September. If approved, the exam entry form and fee must be received by the Examination Committee by the 1st of November.

V. APPLICATION CONTENT

Summary of documents required for the exam application

Item (provide only those documents required for the candidate category that you wish to be considered)

√ = required for this candidate category, X = not required for this category

Candidate Category 1a

Candidate Category 1b

Candidate Category 1c

Candidate Category 2

 

1. Payment of exam application fee (see website for fees and payment details)

 

2. Confidential letters of support from supervisor, mentor or colleague (delete as appropriate), submitted separately OR included in the application

 

3. Copies of Candidate Enrolment Form with confirmation of internship (or equivalent)

X

 

4. Copies of ECEIM Residents Appraisal Confirmation statements(s): these are provided by the Education and Credentials Committee as confirmation that you have completed appraisals at approximately one third and two thirds through the residency-training programme.

minimum 2 statements

minimum 2 statements

minimum 1 statement

X  

5. Updated ECEIM Residents Documentation Pack including publication list (use forms on the ECEIM website)

X  

6. Case log with original signatures of verification (use approved forms on the ECEIM website; must document case numbers and categories as defined in the ECEIM training brochure)

X

 

7. Statement of experience in equine internal medicine (using an ECEIM Residents Documentation Pack Form found on the ECEIM website) including confirmation of completion of a rotating internship (or equivalent) and internationally recognised residency-training programme comparable to an ECEIM approved residency-training programme and a publication list (use forms on the ECEIM website)

X

X

X

 

8. List of clinical facilities and expertise available in the current institute (use form on the ECEIM website)

X

X

X

 

10. Copies of all supporting publications with English summaries. Letters of final acceptance from the Journal's editor are required for papers "in press". Copies of book chapters and review articles should not be included (these cannot be used to satisfy ECEIM exam credential requirements).

 

11. Copies of any correspondence with the ECEIM Board

X

 

12. Any relevant documents relating to the examination and any medical and supporting documents that might need to be considered in the application

 
           

APPLICATION FORMS

Exam application forms are available on the ECEIM website on your account page.

APPLICATION FEE

Details of the current fees for the exam application and how to pay these fees can be found on the ECEIM website.

NOTE:

  • There are separate fees for the exam application and for the exam entry.
  • Successful exam applicants and individuals re-taking one or more exam paper will be required to submit an Examination Entry Form and pay the exam entry fee by the 1st of November in the year preceding the examination in order to sit the examination.

SUPPORTING DOCUMENTATION FROM THE APPLICANT’S SUPERVISOR, MENTOR OR COLLEAGUES

One or more letters of support from the applicant’s supervisor(s) MUST accompany all exam applications. The supporting documentation should attest to the following:

  1. The veracity of the information on case logs, training in related disciplines and other documentation of clinical experience.
  2. The applicant's proficiency, judgment and competence as a specialist and academic readiness to sit the examination.
  3. The commitment of the applicant to the constitutional objectives of the ECEIM.
  4. The moral and ethical standing of the applicant within the veterinary profession.

The supporting letters can either be included in the application pack or sent directly to the Chair of the Examination Committee.

Applicants have the sole responsibility for ensuring that these letters are delivered to the Education and Credentials Committee before the deadline of the 1st of July. Applications that are not supported by letters will not be considered by the Education and Credentials Committee.

CASE LOGS

Individuals applying under Category 1 should consult the Training Brochure for details of case log requirements to be completed during the ECEIM approved residency-training programmes. These requirements must be completed in full prior to applying for the examination. The paper version of the case log must contain the original signatures from the supervising Diplomate(s) on every page.

At the time of the exam application, Category 2 applicants must also provide a case log using the forms available on the ECEIM website and a Statement of Experience using an ECEIM Residents Documentation Pack (RDP) form encompassing the same requirements that have been defined for an ECEIM residency-training programme as described in the Training Brochure.

TRAINING IN EQUINE INTERNAL MEDICINE & RELATED DISCIPLINES

ECEIM approved residency-training programmes require the resident to complete a minimal number of weeks in clinical training in equine internal medicine and related disciplines as set out in the Training Brochure. The RDP must be submitted with evidence that all rotations have been completed prior to submission of the exam application. It is essential that signatures from all supervising Diplomates verifying completion of all clinical rotations are obtained for the exam application; applications without all of the signatures will be rejected.

PRESENTATIONS

ECEIM approved residency-training programmes require the resident to to attend a minimum number of major conferences, hospital rounds and seminars and to give a minimum number of presentations as set out in the Training Brochure. The RDP must be submitted with evidence that these conference and presentation requirements have been completed prior to the exam application.

STATEMENTS OF EXPERIENCE

Individuals applying under Category 2 must complete a Statement of Experience and provide documentation that they have completed a residency-training programme that is internationally recognised as comparable to an ECEIM approved residency-training programme. Category 2 applicants require signatures from supervisors of both the candidate’s rotating internship (or equivalent) and the candidate’s residency-training programme to document that both phases have been completed. Category 2 applicants must provide a description of the nature and scope of their caseload including details of the numbers of cases and the facilities available to them for practising clinical equine internal medicine.

PUBLICATIONS

Before applying for the exam, candidates must have fulfilled publication requirements that are set out in the Training Brochure. A list of journals approved by the ECEIM Education and Credentials Committee is available on the ECEIM website "APPROVED JOURNALS LIST". Applications must include digital copies of all publications. English summaries or abstracts are required if papers are submitted in any language other than English.

PREVIOUS CORRESPONDENCE WITH ECEIM

All correspondence to and from the ECEIM by the applicant or by the candidate's supervisor(s) or others on behalf of the applicant must be appended to the application (including copies of any email correspondence that has been received or sent).

MEDICAL OR OTHER RELEVANT DOCUMENTS

The ECEIM will provide special assistance (change in facility, extra examination time) for candidates provided that extenuating circumstances (disability, injury) can be documented and received with the exam entry form.